For fire protection inspection companies
Your technician types quick notes at the building. The system writes the inspection report, writes up each deficiency for the customer, prices the repairs from your price book, and gets the city filing ready with its deadline. Your office checks the flags and sends. It goes live in about 30 days, and we measure the office time per inspection before and after.
One inspection turns into four pieces of paperwork: the report, the deficiency write-ups, a repair quote and the filing with the city. Someone in the office types most of it from the tech's notes, and the quote is usually the one that waits.
Say your techs finish 25 inspections a week and the office spends 40 minutes turning each one into a report, a quote and a filing. That's more than 16 hours a week, and the repair quotes reach customers days after the tech was standing in their building.
Marcus T. · Maple Court Apts
Annual wet sprinkler inspection
main drain 64 static 52 resid. 3 heads painted over in 2nd fl laundry rm. FDC cap missing on the alder st side...
| For | Repair | Qty | Price |
|---|---|---|---|
| Painted heads | Replace sprinkler head | 3 | $85.00 |
| Painted heads | Drain and restore system | 1 | $225.00 |
| FDC | Plug and chain, 2.5 in. | 1 | $65.00 |
Painted heads marked critical, so the city filing is due in 2 business days. Confirm before it's filed.
Illustration with sample data.
Once reports and quotes run this way, the same approach fits the other jobs that follow every inspection.
Every report due to every city, in date order, so nothing slips into a late fee.
A daily list of the open quotes worth chasing, with the follow-up to the customer already drafted.
Each system's next due date on the schedule, and the customer reminded before it comes up.
Different industries, same kind of job: take information people retype by hand, get it into the system correctly, and measure the result.
Laboratory systems · U.S. Air Force hospitals
I ran the laboratory information systems at both hospitals. Every result had to reach the right patient's record, so the systems had to check their own accuracy before anything moved. The report writer works the same way: anything it isn't sure of stops for a person.
Enterprise AI program · my full-time role
When I took it over, 2 people a week were using it. The tool didn't know how the business worked, and the agents were wrong often enough that nobody trusted them. I fixed those causes first: taught the system the company's data, org structure and vocabulary, and rebuilt the most-used agents. Then I trained people one on one and built a champion network that meets weekly. I now build and run the company's production agents across sales, trust and safety, and customer success.
Operations platform · owner-run brokerage
The brokerage ran hundreds of open deals on spreadsheets, email threads and manual status tracking, and deals got lost. I designed and built one system for all of it: listing intake, state-by-state compliance tracking, task assignment, payments and e-signatures, and revenue reporting.
Research and outreach pipeline · 12 B2B clients
Through my own agency, I built a pipeline on each client's own systems that researched every prospect and drafted a personal first line, subject and email. It connected to their CRM and data tools, and I ran the email infrastructure behind it.
About 30 days from sample reports to live, measured before and after, so the decision about what comes next is based on your own numbers.
Send a week of reports and the tech notes behind them, customer details blacked out. I build around your forms, your price book and the cities you file with.
Before I build anything, we measure the office time per inspection and how long repair quotes take to reach the customer.
The system writes the report, the quote and the filing. Your office checks and approves every one while we tune it.
Same measurement, new system. If the savings are worth it, I stay on to run it and we pick the next job.
Nothing goes to a customer or a city without a person signing off until you decide it should.
If the numbers hold up, I stay on to run the system and keep it current as your forms, prices and cities change. Once reports run smoothly, we pick the next job together. I work with a small number of companies for the long term.
I'm Dan Wilson. Building AI agents is my full-time work. I run the AI program for a large company's sales organization: I build the agents, teach people to use them, and show leadership what they return. Before that, I ran my own automation practice for two years.
I spent 14 years as a U.S. Air Force officer, leading laboratory operations across four bases with teams of up to 90 people. I also ran the lab systems at two of the Air Force's largest hospitals, moving more than 742,000 test results a year into the patient record. That's where I learned to build systems that check their own accuracy.
I'm also a small business owner. I've invested in real estate for more than 12 years and manage about two dozen rentals myself, with an AI system I built handling a lot of the office work. I know what it's like when every hour of paperwork comes out of your own week.
Then you may not need a new report tool. I'd look at what happens around it: deficiencies that never become quotes, filings that run late, the steps your office still does by hand. If your software already covers those, I'll tell you on the call.
No. They can keep typing notes on a phone or tablet the way they do now, or talk into it. If they already fill out forms in an app, the system reads those instead.
It produces the filing-ready report and tracks each city's deadline. Where a city uses a reporting portal like The Compliance Engine, the report goes in through the routes that portal offers, and we confirm the route for each of your cities before the pilot starts.
Anything it isn't sure of gets flagged for the office: a severity that would change the filing deadline, a repair it can't price, a reading that doesn't match last year's. A person approves every report before it reaches a customer or a city.
Notes and reports are read by commercial AI models, sent only to providers whose business terms don't allow training on your data. The system runs on its own server for your company, so your reports never sit alongside anyone else's.
The report follows the forms you use today. When a code cycle changes a form, updating it is part of running the system.
Tell me roughly how many inspections you do a week and what you use for reports today. I'll tell you whether it's a fit and what a pilot would look like. Every message comes straight to me, and I answer them myself.
Prefer email? dan@bedrockprocess.com
